Promerch World Ltd and Associated Companies
(Inc GDPR 2018)
How and When We Collect Your Personal Data:
During the course of your business with us we may collect personal data such as your name, address, telephone numbers and email addresses. We do not collect or store bank details from any clients (vendors) who have shown BACS or Faster Payment as their preferred payment method.
We do not collect or store any Card information from Clients (vendors) making payment by Credit/Debit Cards. All Card payments are made using a secure payment link provided by our card/payment processing partners/Merchant providers. This information is not stored with ourselves and once payments have been verified, the transaction details are held by these partners under their encrypted and secure cloud storage as set out by the FCA. These transactions are stored for the duration set out by the Banking Authorities to prevent fraudulent use of credit and debit cards. Privacy policies for our partners can be found on their websites and we encourage you to check these before submitting any personal data.
Visitors to our website may also provide certain information to us via our online enquiry form. This may include your IP address, geographical information, etc.
In addition, some information is provided by third parties such as Agencies. These parties may instruct us to act on their behalf.
Visitors To Our Website
When someone visits one of Promerch World Ltd’s associated websites, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. SEMRush and Hotjar are also used to collect “traffic” and behavioural patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow the software providers to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it. This, in the majority of cases, will be at the point you make an official enquiry.
What Personal Data Do We Process And Why?
We only collect your name, address, telephone number and email address under the following circumstances:
You register an enquiry via our website. These are in the form of:
You contact our Company for sales or enquiry via telephone/email/chat
The supply of Sales Invoices, statements and other administrative requirements.
You ask to be placed on our mailing lists. “Opt in”
We collect this information for legitimate business reasons and only store contact information in line with legal requirements.
Access to Data:
In order to efficiently run our business and to be able to offer exceptional levels of service, it is essential that staff with the relevant permissions have access to your data. All computers are password protected and/or, dependent on permission levels, require further authentication.
Retention of Data
Our Data Retention Schedule, which in the majority of cases is seven years, or, in line with relevant laws or regulatory obligations (for instance HMRC) will be securely stored by Promerch World Ltd
Transfer of Data
Promerch World Ltd and its associated Companies will not release your information to third parties to use for their own purposes. We do share data with third parties when it is necessary to complete a sale or service.
We do not Transfer, sell or exchange your data to any third parties for mailing lists or telephone sales.
Promerch World Ltd, may, in certain circumstances have an obligation to provide data to third parties for the prevention and detection of crime and for anti-money laundering checks.
We collect this information for legitimate business reasons.
How Do We Keep Your Data Secure?
Promerch World Ltd and its associated Companies, take all appropriate and reasonable steps to make your data secure. This can be in the form of but not limited to, means of physical protection, passwords, anti-virus protection, 3 step authentication and staff training.
Your right to be forgotten and withdrawal of consent
The ‘Right to be Forgotten’. Under Article 17 of the GDPR individuals have the right to have personal data erased. The right is not absolute and only applies in certain circumstances, details of which can be found on the Information Commissioner’s Office website. https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-erasure/. We will action any right to be forgotten within one month of the request being made to us unless we have a legal obligation to keep or in the exercise or defence of legal claims.
Promerch World Ltd
150 Midsummer Boulevard
Telephone: xxxx xxx xxxx
GDPR Officer: Chris Pitts:
You may also contact us on the above address in respect of any complaint relating to the processing of your personal data. You may also raise a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/
Accessing your information
You are in control of any personal information you provide to us online. If at any time you would like to correct the personal information we have about you, please contact us.
In order to review any personal information we have collected about you via our associated websites or to ask us to delete that information or to stop further use of the information, please contact us.
Promerch World Ltd’s websites uses a number of different “cookies.”
Cookies are small pieces of information that a web site transfers to an individual’s hard drive for record-keeping purposes.
There are two broad categories of cookies:
Persistent cookies remain on your device until deleted manually or automatically.
Session cookies remain on your device until you close your browser when they are automatically deleted.
Performance cookies allow us to count the number of visitors to our website and gain an understanding of how visitors move around. This helps us to improve the way our site works. The information we collect from performance cookies is aggregated and does not contain personally identifiable information.
You can click on the “Help” section of your web browser to learn how to change your cookie preferences.
Links to other websites